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Margie helps physician practices increase profitability

Margie® helps physician practices increase profitability by engaging your patients, increasing the conversion of referrals and recalls to appointments and managing communications – whether it is a branded text, email or phone call to deliver greater patient volume and satisfaction to you.

Physician practices build their business through new patient referrals and follow up visits for existing patients. Consequently, you would think that they have a very clear answer to the following questions:

Out of every 100 new patient referrals last month, how many turned into appointments? When a patient’s 3-year recall or follow up is due, what % of the patients schedule that visit? And yet, when we asked several physician practices to answer these questions, barely a quarter of them were able to give an answer, and those who did say it was a good-faith guess without tools to measure the metrics.

Here is why these metrics are important…if just 10 more out of every 100 referrals became appointments, your practice may stand to make an estimated $3100 in profit. Many physician practices today convert less than 28% of their referrals and less than 20% of their recalls into appointments. Seems shockingly low? Check your own practice and let us know what you find – if you have the tools to find it quickly!

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It is not enough if you book a healthy % of your referrals. You want those bookings to be made promptly as well. A certain practice took 35 days from the date of eligibility to the date the appointment was scheduled. And the patient had to wait another 20 days to see the provider. Think about that – the patient saw the provider 60 days after the referral. What is the average lag for you? Do you know how you compare with the industry?

There are more questions than answers and more guesses than data today.

Enter Margie®

Margie increases your referral and recall conversion rate. We offer detailed metrics so you can measure and plan staffing, and we manage the communication to help you improve profitability. Whether it is communications in 16 languages, managing care protocols, or offering appointments automatically, Margie reduces the time it takes for your referrals and recalls to convert into appointments. She also manages refills, enables you to communicate securely via text with your patients, and help you increase patient satisfaction and your practice profitability.

Appointment Selection Image Image Appointment Reminder Image

Margie builds your brand, creates highly interactive experiences for your patients, and moves your patients from the phone to digital mediums and your portal.

Margie does not replace your portal – she does compete decisively with the ringing phone in your front office – and I think you would love her for doing that.

What to meet her? Contact for a 20-minute webinar to learn more.

Cassidi automated EKG readings

EKGs are done hundreds, if not thousands of times, at any major facility. The clinician is assigned reading days where they may churn through 10 of them a minute to look for insights. The clinical notes are then entered into the electronic system (e.g., MUSE®, P-Scribe®, etc.), and the physician is done with that workflow. The central coding team picks this up and reads thousands of these, one at a time; diagnoses are entered, modifiers added as needed, the charge validated and then released for professional fee billing.

All of this sounds wonderful until we come to the realization that the remuneration for the professional fee per EKG varies from $4 to $17! The amount of work involved in coding is so high that the operation barely breaks even. Many systems outsource it, and the outsourced entity charges $3 per read, making the whole exercise pointless again.

EKG Interpretation Example: Doctor Note Example

Pro fee entered manually by coder in electronic health record: EKG Charge Example

What is the problem with this picture? In a declining reimbursement world, the need to eliminate unnecessary and less-profitable operations is key. Let us see how technology can help.

Enter Cassidi®

Cassidi stands for Computer-assisted Document Interpretation. She is an intelligent agent who can read tens of thousands of EKGs a minute, automatically generate the CPT and the relevant diagnoses, have you review/spot-check and approve the methodology, and then set her free.

Cassidi is priced per provider per month independent of the number of EKGs so you can deploy her systemwide without having to think too hard.

Her EKG reads have been tested in the market, gone through CMS and stood the test of time. She knows how to work when there are procedures on the same day, add modifiers, etc.

Cassidi has potential in other areas of coding as well. The first and simplest step is EKGs. We promise that from the moment the EKG document results are available, Cassidi will be up and running in no more than 48 hours. That is how confident we are in delivering value to you.

What to meet her? Contact for a 20-minute webinar to learn more.

The "Simple" Button

Where is the "Simple" button for healthcare?
By: Badri Narasimhan

The Simple Button

A rudimentary healthcare delivery workflow goes something like this…

  • Patient has a medical need
  • The patient or their caregiver reaches out
  • Patient gets the care
  • Care is documented
  • Follow up is scheduled

That sounds fantastic. We only hope it is that simple. The reality of the matter is that significant investments have been made by health systems in the last mile of the care, the documentation of the care, etc. With the advent if risk-based health, a lot of good work has been done in follow-ups as well. One would argue telemedicine has solved any and all patient access issues – until we take a step back and peer into the front offices of health systems and practices.

To call the front desk phone lines a mess would be being kind. A practice gets about 60-100 phone calls per provider per day!!! Let us try and digest that. The provider sees 10 patients a day. Each appointment downstream generates 3+ calls back. Each new patient has several calls and other health entities have reasons to call. With billions if not trillions spent on technology, why is the good old phone still the primary mode of communication for the patient?

You say patient portals are magical and took all patient needs into account and resolved them. Statistics are far from it. The average practice has 7% adoption of patient portals. 93 out of 100 patients do not find that to be the simple solution it is made out to be. Make no mistake – I myself am a patient portal user. I remember to not reuse my last 5 passwords, I have to save the user name, download the app, leave a message and have no clue of whether or when my call will be returned. And…if 2 days go by with silence, guess what, I call the practice and ask if they read my portal message upon which time, they admit they had but it is buried in a bunch of other work items.

Patients need a “simple” button. I would have said they need the Easy button, but I am not a glutton for trademark violations! That button is taken! The “simple” button should relieve the patient of the undue burden to access care. It should keep them abreast of the status of their request, it should proactively work with them to avoid the call, it should give them a better experience. Technologically challenged people will never use such “simple” buttons you say? Drive by a bank branch and see what purposes force someone to stand in line to talk to the teller and whether people of all ages drive by the ATM to get the job done. I would argue that the technologically challenged crowd (old or young) need a simple way to get their work done. If they trusted a machine to dish out money and keep their life’s savings safely, as long as it is simpler than standing in line and showing their ID and talking to a human…they will trust their phones to reach their provider. We owe it to ourselves to make it simple.

The cost of healthcare is a tricky subject with no one taking ownership of what drives it. It is the politicians, it is pharma, it is hospitals, the doctor and so on. I do not think any one of us would say that healthcare is simple – we can all agree that we play a part in making it tedious and complaining about it. We need the first mile of healthcare to be simple. It is time we made it simple.

Have a debate? Have your own perspectives? Talk to me about it.

Badri Narasimhan at

3rd Man on the Moon

The Third Man on the Moon…
By: Badri Narasimhan

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Practically every American aged 10 or more, and perhaps a good chunk of people around the world can name who the first man on the moon was. A search on Google for “first man on the moon” returns 809,000,000 results.

A much smaller portion of that crowd can tell you who the second man on the moon was – even though he was barely a few minutes behind Neil Armstrong. Yes – that was Buzz Aldrin. Can you tell me who the third man on the moon was? Don’t answer…you don’t have to. Pete Conrad may be ok if you don’t know him, but he was amazing and deserves a lot of credit too.

My point is this – in business, you have two choices. You can be a pioneer, a fast follower or a wanna-be who watches others innovate. Some innovations fail – no question about it. But if you let your fear stop you, sooner or later, there will be an innovation that will vastly limit the potential for you to regain your position in the market. Ask the folks in the Blue and yellow video rental company if they remember something about online movie watching when it first came out. P.s – the blue and yellow company is no more!

That is not to say that you jump on every new innovation and have a hap-hazard strategy. You do have a core business and sometimes, sticking to your middle of the fairway has a lot of advantages. I would caution you, however, that there are exceptions to every rule. When there is a threat to your way of doing business, that makes it substantially easier for your customers to access similar services, be very careful about wanting to be a fast follower.

Sure, you do not have the kind of budget that NASA does to be the pioneer. However, there are a lot of ways to experiment. Yes, there are a lot of competing projects, but if your customers leave you in droves because someone else made it easier to do business with them, you will be left without money to fund those cool projects.

The business gurus and strategy think tanks that write about innovation go back to a world where the next operational challenge does not encumber them. You have the real world where you have to balance your budget and weigh where you spend the time and energy of the organization. Even so, access to your customers, the front door to your business has to be a crucible of innovation.

If you have to tell your customers that you are trying something because you want to learn how to make it easier for them to do business with you and you fail, your customers will, in all likelihood pardon you for miscues. If you conduct 17 meetings to decide on the color of the wall paper and very rarely take a chance on being ahead of the pack, it is unlikely that in today’s world of fleeting customer loyalty, you stand a chance in the long run.

I say this from personal experience – I am in the business of taking a new method to increase patient access to health systems. That industry, not unlike many others, has innumerable challenges. Some would argue that the challenges are more now than ever, they are unique, there are pressures, regulations, etc. I agree with all of them. However, that which holds you back also holds your competitors back. If you take a chance and innovate, you will be setting yourselves apart even better.

The competition to healthcare delivery is unlikely to come from another health system with a different color building across the street. It is more likely to come from an entity that has made it easier for the patient to do business with the system. The competition for taxis did not come from a different color taxi. It came from individuals who took the power of wanting a taxi on to their own phone. The taxi industry had as much (some would say more microscopic) regulations as any other mainstream industry. The power of a large number of individuals took down the barriers. I know you can name the biggest app-based ride-hailing company. I am going to guess you can name the second biggest one as well…who do you think is the third? Don’t worry about trying to Google to find out. I have hopefully made my point again.

This brings me back to the 3rd man on the moon. Pete Conrad did not have the ability to buy his own rocket to get to the moon ahead of Neil Armstrong. You, as a health system, have the opportunity to find small innovations to experiment with patient experience. You have the capability to think different. Don’t be the third health system to innovate inpatient experience in your market. Frankly, second place is no good either. I hope you go out and try things and fail and learn and try again. Your patients demand that you do – they are constantly looking to make their lives easier – you better offer that experience to them. Or you will be like the 3rd largest ride-hailing company in your county that no one knows about.

Contact Badri Narasimhan and make it easier for your patients.

What Drives Patient Satisfaction?

We discussed the finding that patients appear dissatisfied even after many attempts by practices to do meaningful things to increase satisfaction. In conversations with multiple individuals, patients, practices and switchboards, what I found was revealing…

Patients want the following to feel satisfied:

  1. I want to know that I was heard. If I call your office, tell me that you know that I called
  2. Tell me that you will get back to me by a specific date – set expectations
  3. Meet those expectations – if you cannot meet them, tell me ahead in time that you will not be meeting them and set a new expectation – and meet that
  4. Give me a heads up when you are about to call and I will go to a private area to take the call

The argument for the above was quite simple…

When the patient wants an appointment with the provider, the provider asks the patient to set an expectation (an appointment date/time). The patient is then reminded of the appointment and asked to confirm. If they cannot make it, then the patient is asked to set a new expectation. The patient is expected to show up on time (meet expectation). If the patient cannot keep the expectation, they are asked to set a new expectation (reschedule).

Quite simply, the patient wants the practice to treat them the same way the practice wants to be treated.

Did someone say “Treat others the way you want them to treat you?”

What are your reactions? How do you manage your daytime calls? Hire more medical assistants and throw money at the problem? Do you keep your patients posted of progress? Does your portal solve all problems known to your patients? If a patient enters a message on your portal, do you tell them when you are working on it or set an expectation of a callback? What about a call during business hours? How do you handle that? The answers to these questions may drive far more patient satisfaction.

This is my humble observation from dozens of patient and practice interviews. Happy to hear your thoughts.

To discuss further, contact Badri at

Margie Example

“What satisfies my patients?” Thoughts from 16 providers across 9 specialties in 7 States.

It is a simple and yet very powerful sentiment.

With more and more of physician compensation revolving around patient satisfaction, the healthcare industry is left with what looks like an elusive goal – “What satisfies my patients?”. I was all the more curious about this question myself. I spent the better part of the last 5 weeks calling customers, non-customers and anyone else who was grappling with this question. Can patients ever be satisfied? Is it a perpetual train of more and more favors and an occasional thanks with bad online ratings the moment the waiting room does not smell of vanilla? May be send more portal messages and hope that counts for us keeping in touch? Another email campaign?

As I criss-crossed the country with physician practice interviews, what struck me was the amount of overhead employed to chase the elusive goal of a “satisfied” patient who will take a survey (well, one who is truly satisfied that they will share their opinion with others).

As I and several of our clients started unraveling the onion one layer at a time, we stumbled upon something quite obvious. A patient today has a dizzying array of information coming at them. Many of them may start at Google® before their PCP. Yet, the physician’s front office phone is one of the busiest pieces of equipment in the healthcare industry. It is not uncommon to have ½ FTE as medical assistants/front office staff for each provider in a practice. Why is that? Even with such a heavy-handed approach to providing patient care, physician practices get flak on online message boards for being less responsive. How can that be?

The FTE overload and even with that, online message board flak was prevalent across many specialties. Those interviewed for this article include primary care, orthopedics, GI, oncology, cardiology, pulmonary medicine and more. States in the country where the providers were based varied as well – IL, FL, WA, OH, LA, TX, NY and more. Throwing money at the problem seems to not solve patient satisfaction. The system seems like it needs new ideas.

As I started to spend more time on what keeps the medical assistants busy, it dawned on me. I kept notes at three practices on the number of calls medical assistants took and what the matter was during the call. I then tried to piece together when the patient called and when the callback was done. It was the day after Thanksgiving and I had to call a physician practice myself to make an appointment for a family member. I tried the portal and then the phone…and waited for a few days to get the matter resolved. A few patterns started to emerge as I put my own experience together with that of the interviewees.

Before I share what I learned, let me ask you…do you think you are a “satisfied” patient? What causes you dissatisfaction? To discuss further, contact Badri at

What is your overhead?

AlertMD® has given me a unique 10-year window into a day in the life of a clinician and all the administrative overhead that they have to undergo before they get paid for their hard work. Being an engineer, I could not but help applying the principles of industrial engineering to the process. What is the overhead and what is the processing time? Those were fundamental questions for me.

On numerous occasions, I had to do a walk through and got to see the amount of time a clinician spent with the patient (value-added time) and everything else (overhead). Here is what I found:

  • Patient contact - 25%
  • Family discussions - 10%
  • Hospital support staff, orders - 10%
  • Documentation in the hospital - 25%
  • Documentation back for the practice - 10%
  • Handoffs, communication within their own group and other groups - 20%

To be clear, all 100% is necessary for the system to function. However, the sheer amount of overhead for the 25% of patient contact seemed stunning to me. I set out asking the question “why?” to each step other than patient contact. If the provider would stop and write down something, I would ask Why. If they then stopped and repeated what they just entered into the chart to another party, I would ask Why. When they would go to the staff lounge and effectively redo the same work they did in a chart, but only slightly differently, I would ask Why.

The lessons were painful. After spending billions on allegedly interconnected systems that are in an information highway, the provider on the front line is saddled with repetition of the same information again and again in multiple software. The provider then has to call and relay that information to a different party all over again. While this is going on, reimbursement drops by a couple of percentage points each year. In other words, the provider has to work 2% harder to make the exact amount as last year.

Dejected from the reality, I assembled a smart team of people and asked a few questions…

What can we do to slash the time spent on overhead by a factor of 7? In other words, handoffs and communication should take 3% of the provider’s time and not 21%, as an example. What can we automate? How can we reduce/eliminate repetition?

Before I discuss more of what we ended up doing, perhaps you can share your thoughts. Do you agree with the premise? How is your $30,000,000 system working? Saving you time? Are you repeating the same thing again and again, only changing it a bit just to get by?

Contact Badri Narasimhan to discuss more...

Why did health systems decide to make their own generics?

Recently, there was an announcement that some major health systems were banding together to make their own generics. At the outset, it looks like the health system wants to be an insurance company and then a pharma company – what is next? Is this their core competency?

When you step back, the strategy behind it is simple and obvious. To better understand it, let us shift focus and look at a completely different industry – the luxury automobile industry. Assume you have owned a luxury car for a few years and the manufacturer’s warranty has expired. Let us say you need your oil replaced or you need a new tire because the right rear tire has its treads worn out. What do you do?

In all likelihood, you expect to drive to a retail store (e.g., one of the fast lube companies) and get the oil change for an inexpensive sticker shock. For the tire replacement, perhaps you expect to run into a wholesaler who happens to sell tires or a specialty retailer of tires and buy a tire and replace the one with the worn-out tires. You behave this way because you own the incremental expense. It comes out of your pocket. You want to control the costs.

A health system is in a similar spot. In today’s world of risk-based health, the system gets paid a fixed amount for the patient per month or they have an alternative payment model that still caps their revenue. The system needs to identify elements of its costs that it can reasonably control. Keeping patients healthy involves seeing them at the PCP more and intervening before the medical needs of the patient becomes acute and incur higher costs. The system knows how to do that very well. However, one of the drivers of costs is medication. Health systems need to purchase drugs from manufacturers and the cost of medication in a risk-based scenario are borne by the health system. Any method to control that costs or reduce them puts the savings directly to the bottom line.

The traditional methods of cost control of medications have involved the health systems banding together to form purchasing groups. Some have staff that actively monitor prices. Others use physician committees to identify lower priced drugs that can substitute the higher ones and provide efficient care. It was only a matter of time before a health system decided that they may want to get into the business of making such drugs. However, patent laws prevent a health system from manufacturing brand name medication. Such is not the case with generic drugs. Generic drug manufacturers sell them at a profit to health systems today and the announcement earlier today is an indication that health systems are trying to reduce the total cost of care by manufacturing generics.

Where will the industry go from here? I happen to think that cost control in pharmaceuticals is just the beginning. Let us pick up at the luxury automobile scenario to see where we are in that industry. When you pulled up at your lube company or tire store, what happened? Were you able to get an oil change or your tire replaced?

In all likelihood, you got a shocking reply. The oil change can be done, but there is a special computer signal that will not turn off and thus, your car will continue to think that the oil is old. The filter has a special component that is not sold to the 3rd party service shop. You have to go to the dealer for it. In the tire scenario, even if the tires are a national brand, the treads are custom to the luxury car maker and you cannot purchase them in the market. You have to get the replacement time at the car dealer. What does it all mean? The luxury car manufacturer has found a way to keep you captive in some ways.

Why does this matter? I believe that in healthcare, the large health systems that have research prowess will start making custom implants or splints that can only be purchased at their facilities. Perhaps a brace that can only be put on and taken off at one of their provider facilities. What if there was even a medical device where the patent enables the health system to only offer it at their facilities? These are ways for the health system to differentiate themselves and keep their costs low, while also creating a strong relationship that is somewhat captive to them. A less-intensive version of this is already in play today. There are certain surgery techniques that are practiced in some nationally renown facilities and are captive to them.

As health systems grapple with being a risk-bearing entity, look for more ways in which they will try to build competitive advantage in the top line (unique procedures, unique splints, etc) and ways to build competitive advantage in the bottom line (make generic drugs, make simple medical devices themselves, etc.). The future is looking like a branded experience for patients.

Contact Badri Narasimhan to discuss more...

Industry Recognition for AlertMD

Healthcare Financial Management Association (HFMA)’s IL Chapter publishes article recognizing AlertMD's own Badri Narasimhan.

The article discusses the future of healthcare and technology with also stating Badri as an "innovator shaping the future of healthcare." The interview with Badri covers a wide range of topics including where mobile technology is headed in healthcare and how it can help hospitals. The full publication can be found here. An excerpt of the interview is shown below:

Innovator Shaping the Future of healthcare

Interview with Badri Narasimhan, President & CEO, AlertMD, LLC
By: Dan Yunker, VP & CFO, Metropolitan Chicago Healthcare Council

DAN: All of us have experienced mobile technology change in our daily lives - everything from buying movie tickets to depositing checks in a bank by taking a picture. How has it impacted the physician?

BADRI: The impact on the routine tasks of a physician is yet to come. Most of the applications that are available for a physician today are reference applications. Instead of carrying a book or a "cheat sheet," a physician may access apps to evaluate the scores for various risk assessments or look up codes for billing. Some use mobile apps to access their office network and then turn around and launch a full-fledged desktop software via a mobile device or tablet. All of these are in the infancy of mobile apps to come.

There are products with the ability to take a picture of the barcode on the bracelet of a patient and from that gather the necessary demographics of the patient (through an interface with the hospital) and digitally send the facesheet to the practice, register the patient and enter professional fees in seconds. Whereas this sounds futuristic, when done well, it is the simplicity of the process that drives adoption. Instead of taking a picture of the check to deposit, the physician takes a picture of the barcode and enters charges -- it can literally be that simple.

DAN: Why would a hospital want to provide an interface to enable this kind of billing?

BADRI: The are several reasons. For one, an easy billing process for physicians makes it incredibly easy to do business at the hospital. If I as a physician practice at a few different hospitals, I am going to gravitate my patients towards the one where it is the easiest to do business. Technology is certainly not the make or break factor in such a decision, but a lot of little things add up to a decision and such technology becomes yet another factor in making a good hospital great.

DAN: We have seen many hospitals focus on their physician relationships. How inclined are hospitals to implement technology to increase ease of doing business?

BADRI: Great question. Products that only improve the lives of physicians are likely to meet with resistance. If a product can both cater to the physician group and be beneficial to the hospital, there is a good opportunity to provide value to all. For example, a highly efficient process for the hospital to make the ICD9/ICD10 diagnosis codes in the employed and independent physician's professional fee process consistent with the hospital's DRG-based billing process may be delivered by a technology that also makes it easy to do business at the hospital. This is a win-win. Today, the hospital employes several documentation specialist nurses who either round with the physician or round separately to identify opportunities for improving documentation, identify DRG changes, review it with the physician and complete the review. This process is ripe for innovation. As we move from fee for service to fee for value, documentation becomes king and any inconsistency between physician offices and hospitals become the enemy.

DAN: Now that you mentioned ICD10, what, if any, are ramifications of ICD10 on software at the hands of physicians today?

BADRI: The changes are dependent on how the software vendor chooses to tackle ICD10. The physician should be spared the effort of training in billing. Physicians should search for the codes in plain English (e.g., hip pain) and the complexities of which code it maps to behind the scenes are dealt with by our product. For example, pain in the left and right hip are one and the same in ICD9 but the physician should not need to know or care about it. The same should hold in ICD10. Where there are additional questions or clarifications, technology should walk the physician through them in English and keep the complexity away from them.

DAN: When will mobile technology start impacting other staff members around the hospital such as nurses, pharmacists, etc.?

BADRI: Pioneering work is being done by many players there as well. Nursing labor is one of the top three expense items for a hospital P & L and yet the budgeting for that follows a crude algorithm of counting the number of patients in the bed at midnight on a day. The activity during the day when there were 50 admissions and 50 discharges compared to one where there were five and five are not even comparable... but based on today's industry metrics, the expectation would be that the costs for both days are the same! This metric (nursing labor per patient day) is ripe for innovation as well.

Some day in the future, each nurse may carry an app that will be like a weather forecast. Instead of showing how likely it is to rain in the next four days, it will show how likely it is that this particular nurse with be called in over the next few shifts.

DAN: Any closing comments?

BADRI: We are in the new age of shared hospital and physician interests. What is good for the hospital is now good for the physician and vice versa. There are several technology solutions that cate to extracting maximum value from this reality. Hospital administrators should seek to find the best solution for this needs. The time is now for leaders. The followers may lose market share and may be forced to adapt trends instead of gaining competitivity advantage by moving early.


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